Wedding Planner

A Sun Coast Beach Wedding (what to expect)

As your guests walk toward the beach, they will hear the tropic sounds of steel drum music (if included in your package) and the endless rhythm of the ocean. The musician plays the island rhythms beside the flowered arch where you exchange your vows in a beautiful ceremony overlooking the shimmering sea.

Our wedding officiant greets your guests with a silk flower lei or shell lei as they walk onto the beach before the ceremony. (if lei’s are added to your custom package)

You can select from our wedding vows or write your own. We bring a small boom box for CD music or you can add on our portable sound system recommended (not a boom box) for your music which can be traditional wedding music, steel drum music or music you have furnished. If the portable sound system is added on it, will be used for the wedding so your guests can hear your wedding vows and service.

The musician blows the conch shell that signals the bride to walk toward the arch and the officiate who performs the ceremony (Optional).

Many pictures are taken during the wedding ceremony in front of and in various angles around the arch . After the ceremony, family and wedding party photo’s are usually taken in front of the arch. There are many beach photo’s before and after the wedding without the arch with the ocean as the backdrop. We will take many photos of just the bride and groom as well.

Most people are barefoot as they walk through the sand. We have a beaded barefoot sandal that goes on top of your foot and hooks around the second toe and the ankle. The decorative pearl foot top is lovely for the bride and bridesmaids to complement their attire. (extra cost)

The flowered arch comes in several colors and flower selections . White calla lilies, pale pink roses, red roses and tropical red and yellow flowers plus other greenery. (If you want another color it will be $150.00 extra for us to customize the setup for you)

We can provide a real flower bouquet for you, with the flowers matching whatever flower that are in your arch, or you can furnish your own flowers.

Select an existing package, or design your own package using our create your own wedding package system that fits your needs.

A wedding is more than just a party, it’s a solemn ceremony, a family gathering, a life changing day and a future memory wrapped up in one event. Make it unique,keep it special, create an event that will leave you with memories you’ll cherish forever.

We Look forward to hearing from you and being a part of your special day.

Destination Wedding Planner

Use this handy guide to keep organized and to ensure your wedding is the wedding of your dreams.

Destination Wedding Checklist

12 + Months

• Envision your dream wedding. Decide on a location for your special day whether it’s held on the beach, in a hotel ballroom or in a garden.
• Decide on a budget.
• Pick a date.
• Ask family and friends for wedding recommendations. Decide on whether you will use a wedding planner or not.
• Book your wedding Photographer
• Look for a caterer.

9-11 Months

• Book a reception site.
• If you are planning an engagement party, set the date and purchase invitations.
• Decide whether you want your wedding to be big or small. Create a mock wedding guest list. Request lists from parents.
• Choose bridesmaids/groomsmen.
• Begin looking for an officiant.
• Find ceremony site.
• Contact newspapers to announce your engagement.
• Choose a color scheme for your wedding.
• Decide on a caterer and begin creating a menu.
• Shop for your gown.
• Finalize the guest list.
• Begin your search for bands or DJs at the reception.
• Interview and get price lists from florists.
• Hire a caterer, sign a contract and send your deposit.
• Find out about tent and lighting rentals if your wedding is outdoors.
• Talk with your officiant to discuss ceremony structure and religious requirements.
• Research different wedding insurance policies.

6-8 Months

• Buy your wedding gown.
• Book a reception band or DJ.
• Register for gifts.
• Locate a baker and choose your wedding cake design.
• Start shopping for bridesmaids dresses and collect necessary measurements from your attendants.
• Choose a florist.
• Set aside blocks of hotel rooms for out-of-town guests.
• Reserve photographer if you have not done so already.
• Send out save-the-date cards to all guests.
• Book ceremony musicians.
• Begin planning the rehearsal dinner and provide the host with contact information for your attendants and any other guests.
• Order your invitations with plenty of extra envelopes.
• Finalize the menu and service details with your caterer.

4-5 Months

• Decide what kind of formal wear your groom will be wearing.
• Reserve tables, chairs and any other rental equipment you might need.
• Book your honeymoon and make travel reservations.
• Book rehearsal dinner site.
• Decide what the groomsmen will be wearing.
• Compile a packet of hotel reservation and city information for out-of-town guests and mail it out.
• Book hotel room for your wedding night.
• Decide on a floral scheme and choose flowers.
• Finalize your wedding insurance policy.

2-3 Months

• Make sure the groomsmen have all the information they need to buy/rent their wedding attire.
• Sign whatever marriage contract is required by your religion.
• Choose accessories for your attendants.
• Choose specific ceremony and reception decorations.
• Purchase wedding rings.
• Make sure your attendants have purchased their dresses and accessories.
• Make or buy favors.
• Talk to your honor attendant and best man about shower and other party plans.
• Buy any special lingerie your wedding dress requires.
• Make sure your groom has been fitted for his tux.
• Get anything you need for an international honeymoon (passport, birth certificate, visas, vaccinations.)
• Confirm delivery date for your bridesmaid’s dresses.
• If you would like to have someone do a special performance or reading, ask them to do you the honor.
• Address and mail invitations.
• Confirm the delivery date for your wedding gown and schedule fittings.
• Arrange for all insurance policies to include you and your future spouse: health, homeowners, auto and life insurance.
• Send wedding bands to be engraved.
• Make sure the groom has all the accessories he needs (shoes, cufflinks, shirt stays, and a pocket square.)
• Provide your bridesmaids with a guest list for your shower.
• Arrange wedding day transportation for you, your wedding party and guests.

6 Weeks

• Order liquor, wine and champagne.
• Begin writing your ceremony program.
• Purchase your bridal accessories (veil, shoes.)
• Write your vows.
• Arrange parking for the reception.
• Confirm reservations for out-of-town guests.
• Arrange for a babysitter for the reception, if needed.
• Submit your wedding announcement to newspapers.
• Research local marriage license requirements.
• Write thank-you notes for gifts received at the bridal shower.
• Buy a guest book and a nice pen.
• Make an appointment to take the veil to your hairstylist and make sure your current hairstyle and veil work well together.
• Buy gifts for all attendants in the wedding.

3-4 Weeks

• Mail out rehearsal dinner invitations.
• Do trial runs of hair and makeup and schedule wedding day beauty appointments.
• Finish and print ceremony programs.
• Get marriage license and make appointments for blood tests, if necessary.
• Create a list of songs for the DJ to play at the reception.
• Have a follow-up meeting with or phone call with the officiant to go over ceremony timing and details.
• Confirm wedding night and hotel reservations.
• Do paperwork for official documents if you are changing your name.
• Work out wedding day timing and details and draw up a schedule.
• Make sure you have your garter and “something old, new, borrowed and blue.”
• Pick up your gown.
• Plan a party or go out for cocktails to thank your attendants for all their help.
• Confirm headcount, delivery time, and location with cake maker.
• Call guests who haven’t RSVP’d for the wedding and rehearsal dinner.
• If you’re having a receiving line, determine the order you want everyone to stand in.
• Give final headcount to the caterer.
• Call location manager and make sure your vendors will have access to the site when they need it.

1-2 Weeks

• Start putting together the seating plan if there’s a seated reception meal.
• Finalize seating chart. Buy materials for and make place cards.
• Confirm delivery locations, times, and final arrangement count with florist.
• Make sure your groom picks up his tux and tries it on before the day of the wedding.
• Purchase travelers checks for the honeymoon.
• Shop and pack for the honeymoon.
• Confirm all final payment amounts with your vendors.
• Confirm location, date, and time with photographer and videographer. Give them a list of photos you want them to take of the wedding.
• Make sure your groom gets his final hair cut.
• Give seating chart to caterer, location manager, or host.
• Prepare your toasts or thanks to friends and family.
• Plan any additional night-before activities with friends or attendants.
• Fax transportation providers a schedule and addresses for pickups on wedding day.
• Distribute wedding day directions, schedule, and contact list to all parents, attendants, and vendors.
• Designate who will meet, greet, and handle each vendor on the wedding day.
• Put together an overnight bag for your wedding night and designate someone to deliver it to the hotel for you.
• Leave a copy of your honeymoon itinerary with someone in case of an emergency.
• Put final payments and cash tips in marked envelopes and give to a designated family member or friend to distribute on the wedding day.
• Confirm date, location, time, and play list with band or DJ.
• Get a manicure and pedicure and confirm beauty appointments for your wedding day.
• Designate someone to collect the wedding gifts brought to the party.

Day Before

• Give announcements to your honor attendant to be mailed on the wedding day.
• Pull together wedding gown, veil, shoes, stockings, and a last-minute emergency kit (aspirin, makeup, safety pins, mints, etc.).
• Rehearse the ceremony with the officiant and wedding party.
• Confirm all specific honeymoon travel plans.
• Drop off favors, guest book, and pen at reception site.
• Have a massage.
• Sleep!

Wedding Day

• Confirm with people who you expect to give/lead toasts at the reception.
• Set aside a private moment together to exchange gifts and a sweet congratulatory kiss.
• Take a moment to thank your parents and tell them you love them.
• Have fun!

After the Wedding

• Have someone take your gown and veil to be cleaned.
• Plan a time for you to write thank-you notes.
• Mail gifts to your parents to thank them for their help and support.
• Make sure all vendor bills have been paid.
• Take any personal film to be developed.
• Find out when you can pick up your wedding video.
• Freeze the top layer of your cake for your one year anniversary!